Action Items
Track and manage all action items across quality meetings
Total
1063
Open
234
In Progress
0
Overdue
13
Due Soon
234
Completed
816
JM to request a Piling ITP from Central Piling
Contact drainage subcontractor KLM to confirm whether they have been asked for, or possess, an ITP
Standardise ITP presentation including header details like package number, ITP number, status
Review and update the substructure and superstructure ITP content for accuracy relevant to HD Construction
Contact drainage subcontractor KLM to confirm whether they have been asked for, or possess, an ITP
Clarify with the engineer responsible the QA form procedure to ensure individual QA forms per pipe run are completed
Forward existing drainage ITP and relevant documents to Thami for review and formatting
Standardise ITP presentation including header details like package number and status
Refine the layout and format of ITPs to align with HG Construction standards after Calum's updates
Ensure all completed QA forms and ITPs are filed correctly in ACC subcontractor folders
Follow up with procurement leads and package managers regarding upcoming trades and their ITP requirements
Prepare to report on status of ITPs for existing and future packages at next client meeting
Assume package manager responsibility for upcoming trades and subcontractor ITP management
Review and update the substructure and superstructure ITP content for accuracy relevant to HD Construction
Refine the layout and format of ITPs to align with HG Construction standards after Calum’s content updates
Quality Plan to be completed
A procurement schedule to be completed JM
Follow up with procurement leads and package managers regarding upcoming trades and their ITP requirements
Prepare to report on status of ITPs for existing and future packages at next client/deck meeting in the New Year
Review the Quality Management System documents and templates prior to next week’s site visit and training
Re-circulate the QMS memo and documents to Shane and Alistair
Share standard QMS and QA Framework templates, including QC and benchmarking protocols with project team
Provide guidance on drafting and implementing the Project Quality Management Plan and coordinate ACC training session
Conduct an on-site visit early next week for workflow alignment, contractor QA review, and ACC setup
Initiate review of subcontractor quality procedures and align them with company QA Framework and ACC processes
Complete QA piling forms collaboratively with piling subcontractors on site
Upload QA and inspection documentation to ACC promptly with geotagged photos to ensure quality tracking
Assist with preparing ITPs and QC forms as required
• Review hold points listed in the RC Frame ITP and determine relevance and scheduling to ensure compliance without unnecessary delay to progress (17:09)
• Set up and implement standardised filing structure for quality documentation within ACC platform for all subcontractors
Finalise project organogram and contractor procurement progress; ensure piling contractor’s ITP and risk assessments are provided
Ensure iPads/tablets are deployed on site for digital QA data capture and streamline quality processes
Engage Colin and health and safety team separately on environment and safety matters as required
Incorporate quality section into contractor health and safety induction materials via HG Induct online platform
2. Contact Colin Newman from Central Piling to request an ITP template for piling works, have them update project details, and obtain the formal document for approval and incorporation
• Send out QA policy and compliance documents to relevant subcontractors and team members, including appointment letters and audit templates
Support populating and updating Quality Management Plan and filing systems; coordinate with subcontractors on QA documentation
Ensure concrete pour tickets are correctly matched to piles for QA review
Coordinate with commercial team to receive and review procurement schedule; integrate ITP scheduling accordingly
Schedule training session for piling workflows and prepare cladding QA process ahead of July start
Begin weekly QA review submissions on ACC starting with first review planned for an upcoming Friday
• Send meeting summary email with key points, reference videos, and next steps for onboarding • Arrange and conduct onboarding session covering technical setup and scanning workflow, either online or in person as preferred
• Support communication and escalation of any system-related issues throughout the project duration
Review and provide feedback on subcontractor ITPs when uploaded; monitor hold points and approvals.
Conduct audits and QA gap analyses periodically; develop audit plan based on active trades
• Centralize and coordinate all quality-related and ACC training sessions for site teams and subcontractors; liaise with Shraddha for ACC-specific training arrangements and manage quality assurance workshops
• Arrange an internal Quality Audit for end of February 2026 to assess quality progress and compliance as subcontractor activity grows.
• Prepare for site quality audit to be held tentatively at end of February or mid-March, aligned with increasing site activity and subcontractor presence (33:59)
• Follow up with James on scoping sequence finalisation and place drill rig order promptly
• Arrange to populate and tailor the Quality Management Plan with updated responsibilities and project-specific elements; circulate for review
• Link scope of works to QA forms to mandate subcontractor compliance
• Monitor design change control pack development with design manager and structural engineer; establish template for tracking
• Liaise with central piling to transfer piling QA forms and data management responsibilities
Forward existing drainage ITP and relevant documents to Thami for review and formatting
• Arrange quarterly meetings with HSE and monthly meetings with Building Control to improve regulator communication and manage notifications effectively
Initiate phone calls related to the meeting context before returning to the video call
Join the meeting upon arrival, estimated five minutes after the initial conversation
Follow-up discussion to occur after the initial phone calls and Chris’s arrival to progress the meeting agenda
1. Review and confirm any further comments or updates required on the Quality Plan to ensure accuracy and incorporation, particularly on numbering and sequencing of inspection and test planning (00:05)
Mark up drawings with pour sections and grid lines for clear capping beam asset tracking
Update Quality Plan with the new HGC-QM-04 template and incorporate additional required items
Request creation and uploading of missing forms for foundation and superstructure trades on ACC
Review and update RC frame ITP by removing irrelevant references and resubmit
Create a sample weekly Project QA review form example based on current jobs for training purposes
Arrange face-to-face ACC QA and audit training sessions for site managers and new starters
Verify and update non-conformance report template on ACC, and share updated version with the team
Follow up on relocation of existing pre-pour and other QA forms to appropriate ACC subfolders
Reorganise third-party inspection reports on ACC into subfolders by contractor/inspection type, notifying Thami Gaba of changes
Remove irrelevant health and safety forms from ACC as agreed
Enforce ITP provision compliance on subcontractor orders, rejecting orders not compliant with QA requirements
Sit with Project Director Matthew Gilbert this week to introduce aftercare engagement plans and early involvement timing
Review and upgrade the aftercare manual and incorporate into quality management system, then send updated version for feedback
Provide example and explain the subcontractor performance feedback report to stakeholders for clarity and implementation
Collate and prepare updates on critical handover documentation status for structured agenda in monthly meetings
Continue gathering relevant project evidence documents to support defect claims and quality assurance
Receive subcontractor performance feedback report example from Natalie
Facilitate monthly drop-in meetings for aftercare teams to listen and gradually build engagement ahead of PC
Update project team organizational charts and contacts, coordinate with Becca to keep contact info current
Provide timely and accurate defect and performance information to aftercare teams to avoid surprises during handover
Institute formal monthly audits at project sites to verify compliance with quality management plans and critical documentation
Ensure use of photographic evidence and documented testing during site inspections, particularly for drainage and penetrations
Begin comprehensive pre-planned maintenance on plant rooms during defects liability period to reduce reactive repairs
Complete labeling and definition of all piling assets using agreed numbering system and share updated asset sheets for upload
Assist in finishing piling labels and assist with uploading marked PDFs and drawings
Help coordinate asset definition updates and ensure alignment with site conditions
Upload the final marked PDF piling drawings and asset sheets to the ACC system and Teams group for reference
Follow up on detailed waterproofing form completion and coordinate with Sebastian to ensure form submission and asset definition
Complete waterproofing QA form and coordinate with others for uploading and photo documentation as discussed
Notify when the benchmarking form on ACC is available and ensure teams are aware
Lead and coordinate the identification of applicable QA framework milestones with the project team at Medlock
Formally appoint HG managers to sign off hold points and key inspections
Share updated quality plan and change control logs with the team
Conduct weekly QA reviews using ACC forms starting immediately to catch up
Submit mandatory reporting of occurrences within 72 hours as per new guidelines
Maintain and manage change control log capturing all recordable, notifiable, and major changes
Perform monthly QA audits and adjust frequency based on project risk levels
Upload historic third party inspection reports onto ACC folders to centralise records
Participate in Thursday’s QA logging training session to improve ACC form usage and QA record keeping
• Confirm responsibility for weekly scanning and accept admin account to manage project users and permissions • Schedule quiet time to complete the online onboarding session
Revise current quality plan according to new quality plan template and upload to ACC (01:37)
Create quality folder in stage 5 subcontractor folders for storing quality documents per trade
Develop quality plan framework for subcontractors and arrange separate meetings for strategising this
Organize ACC and quality process training sessions for site team and subcontractors; track attendance digitally
Produce a benchmark tracker template to formalize sampling and benchmarking schedule
Provide ACC platform training for subcontractors and consultants as required; manage digital attendance records of trainings
• Monitor and enforce that all subcontractor orders include clauses requiring ITP provision and compliance, and reject orders without an approved ITP
• Maintain a benchmarking and mock-up schedule aligned with Program Rev 8 for client involvement in sample approvals
• Implement regular QA reviews and sign-offs, incorporating QA readiness assessments in weekly meetings
Complete Weekly & Fortnightly Project QA Reviews for February 2026
Issue first bulletin including prioritization of roofing and capping defects by end of February or early March 2026
Review Inspection Test Plans (ITPs) submitted and provide approval once subcontractor comments incorporated
Confirm involvement and progress with Jim on the quality plan for Barnet House; ensure dissemination of relevant sections to team
Utilise the forms on ACC for weekly and director QA reviews; develop weekly report questions aligned with job activities
Provide feedback or confirmations on the ITPs for subcontractors and ensure that finalised versions are uploaded to proper ACC folders
Continue signing off inspection sheets for the subcontractors’ completed work and ensuring notification processes are effective
Complete the Barnet House quality plan based on new templates and ensure distribution of sections for completion by others
Send necessary Form 8D for official appointments and guide on the competency sign-offs required on site
Assist Shane in reviewing and signing off on appointments and ITPs as part of official responsibilities
Coordinate the planned move of temporary electrical equipment and ensure crane and fitter availability for the scheduled lift planned for Monday
Review QA and ITP forms on ACC and SharePoint, focusing initially on the ITP and PQP templates
Produce the PQP on a new template with supporting appointment letters to the designated hold point appointees in line with form 8d
Send Simon fresh links to QA and administration forms on ACC and SharePoint
Provide Simon with a presentation/slides detailing roles, responsibilities, and index clarifying form completion expectations
Assist Simon with any follow-up questions or clarifications as he reviews the QA forms
Review the procurement schedule available on SharePoint and incorporate it into weekly team meetings
Prepare the updated Quality Plan using the new templates post-QMS launch and coordinate appointments as required
Complete and submit weekly and monthly QA forms on ACC, ensuring drafts are saved and finalized accurately each week
Oversee uploading of concrete test results and integrity testing data by Central Piling into the ACC system
Manage setting up assets and QA templates for forthcoming groundworks and framing phases to ensure readiness
Monitor subcontractors’ QA submissions for piling packages and provide weekly progress and risk assessments to management
Engage with the BIM team to keep asset numbering and drawing revisions current for accurate QA tracking
Review and reconfigure trade folders and QA templates on ACC to align with specific project scopes and subcontractors
Liaise with subcontractors and factories to ensure quality processes are adhered to and documented
Implement monthly site quality reports summarizing QA status and trends for management review
Lead team in establishing weekly QA review routines and provide ongoing support during ACC form entry exercises
Finalize asset update procedures based on drawing revisions with BIM and coordination teams
Manage drywall QA for the site team
Fix aviation lighting faults promptly to avoid fines from aviation authorities
Oversee installation of temporary power with smaller cables to run site generators and cranes
Prepare for quality audit on 4th March 2026 by ensuring all quality plans, ITPs and QA documentation are up to date and accessible on ACC
Send headers of all QA forms to Shraddha to facilitate form integration and upload process
Review QA forms ensuring coverage of necessary scope and report back any issues or gaps
Set up assets and link QA forms in ACC with proper references to support BI Power reporting
Handle uploading of exported signed-off QA forms to HG’s build folders and maintain system organisation
Coordinate with Steve to receive weekly or bi-weekly progress updates for updating work-in-progress statuses
Incorporate and approve comments on ITP, update and upload final ITP to ACC in the correct subfolder while informing all parties
Notify Shraddha of QA form progress and assist in coordinating workflow statuses on ACC
Arrange follow-up QA review meeting on Thursday at 12:00 and ensure attendance and preparation
Assist in reviewing QA forms from site team perspective and liaise with QA and KGC teams for feedback
Manage the integration of KGC input data into Power BI to reflect real-time status and completion levels
Coordinate procurement and circulation of approval notes for temporary waterproofing proposal
Organise mock-up test for waterproofing on level two for validation before mass implementation at level five
Schedule separate detailed design and programme coordination meetings distinct from QA/ITP discussions
Update the ITP with specific clarifications on drawings, tolerances, and safety requirements
Formalise and circulate the audit plan detailing scope and focus areas prior to 12th March 2026 site audit
Review completed inspection sheets in detail during or before the formal audit on 12th March 2026
Explain to Shane and Alister the significance and usage of Form 8D and appointment forms during the audit or upcoming sessions
Finish current client meeting and join this one for the remainder of 20-30 minutes
Attempt to contact John Murphy for confirmation of attendance
Provide ITP templates for piling and assist subcontractors in completing them; arrange training on ITP usage.
Send meeting invite for follow-up meeting one week from today at 1:00pm
Coordinate distribution of subcontractor QA forms and ITPs to all attendees including Tammy for review
Review subcontractor ITPs and QA forms once submitted, provide feedback or approval
Participate in next meeting to support progress and training discussions
Prepare and submit project-specific ITPs using their preferred template ensuring scope and sign-off inclusions
Compile and send all current QA forms (first fix, second fix, checks etc.) to the site team for integration onto ACC
Identify personnel for ACC training sessions and liaise with HG for scheduling and support
Provide ACC system expertise and training to Gibson and Ryan electrical team and other subcontractors
Coordinate to schedule and deliver one-hour training sessions within days
Resend ITP documents to all meeting participants, including Tammy, for review
Provide email address to Martin Grisman for receiving future meeting invites while offsite
Review submitted ITPs from subcontractors and provide feedback
Coordinate review sessions and training for subcontractors on ACC use and QA workflow compliance
Support the process of examining QA form formats and advise on adaptation for ACC compatibility
Arrange further meetings with Tammy and subcontractors to discuss asset integration within ACC forms and workflow improvements
Send out follow-up meeting invite to all subcontractors and ensure inclusion of offsite team members like Grant
Oversee coordination of QA and ITP review meetings and training scheduling
Re-invite subcontractors who mistakenly left meeting or were unable to join, ensuring full attendance for future sessions
Address and close out the piling cage non-conformance with supporting evidence
Ensure comprehensive attachment of correct drawings and coordinate details to piling QA forms
Add the south block piling drawing to the asset system and correct 'plumbing' to 'piling' mislabeling
Follow up with subcontractor Quinn’s contact Terry and Simon Barwick to submit required ITPs urgently
Improve the non-conformance form to be a native ACC form
Update and finalize the quality management plan and upload to ACC system
Ensure appointments of responsible persons for hold points are completed and forms signed
Perform QA record sign-offs and close outstanding non-conformities
Transition QA services and documentation management to Francis
Clarify responsibilities for health and safety rounds and engagement
Confirm site cabin delivery timelines and logistics
Send the Marion Street POD QA form to Klaudia for review and updates specific to this project
Book follow-up meeting next week to review the edited QA forms before final approval
Coordinate with Shraddha to create the four-stage QA forms linked to one QR code for POD checks
Ensure QA process including photo evidence is defined for arrival condition checks
Arrange a meeting to discuss temporary POD connections with Laycops and electricians next week
Clarify and confirm the QA stages for M&E subcontractors, especially pipework checks after unwrapping PODs
Liaise with Michael, Martin, and site team to schedule Grant’s access for pipework QA checks starting once the fifth floor is reached
Share lifting documentation and details about the lifting eyes and sealing requirements on PODs with project team
Perform water-tightness and pipework QA checks from fifth floor onwards after unwrapping PODs onsite
Arrange contact with Laycops and relevant electricians to align on installation timelines and responsibilities
Assist Klaudia in form creation and ACC system integration to support the new multi-stage checklist QA process
Begin booking POD deliveries via Zone Manager from next week in coordination with HG Construction
Take detailed notes and meet with Noel to finalise QA processes
Complete asset setup in ACC for ongoing projects if Field View is not launched immediately.
Coordinate training and support for onsite QA managers Sebastian and Praveen to improve QA upload compliance.
Arrange meeting with site managers Thami and Francis to clarify QA processes and gather feedback.
Simplify QA forms by removing duplications, rewording terms, and reducing mandatory photo requirements.
Confirm with project specifications whether slump test is required; if not, remove questions from QA forms.
Create a tracker to monitor QA submittals progress and BSR sign-offs to comply with Gateway 3.
Separate lightning protection QA into two distinct forms for earth and conductor systems.
Separate drainage QA forms for foul, storm, and attenuation systems based on drainage zones.
Actively chase Rascor waterproofing subcontractor to ensure QA compliance and photo submissions.
Maintain a tracker including a 'BSR proof' column to confirm sign-off status for each QA item.
Ensure AS-built survey documentation is attached for verifying pile and powerhead positions.
Publish latest General Arrangement (GA) drawings for Watford Way project assets once provided.
Coordinate with site and design teams to verify the latest revision of drawings and update assets.
Remove incorrect discipline labels (e.g., plumbing on pile drawings) from asset descriptions.
Arrange training for waterproofing subcontractor Sebastian from Rascor for ACC system usage.
Take over management of projects P650-Watford Way, P659-Nine Elms, and P665-Barnet House.
Provide lists of QA and GA sheets for asset publishing and creation.
Deliver drawings and sheets at least one week before trades start to enable asset preparation.
Provide schedule of project start dates for prioritization of asset setup and QA tasks.
Plan and manage transition from ACC to Field View to avoid duplicated efforts.
Conduct training sessions and refresher meetings with site managers and subcontractors.
Confirm attendance for training session with Rascore on Thursday at 2:00 PM.
Increase frequency and consistency of weekly and fortnightly QA reviews at Watford Way and Nine Elms sites using customized QA forms
Continue conducting weekly QA reviews and collaborate with site teams to improve closure rates
Complete ACC system training and proceed with QA responsibilities as per updated procedures
Complete outstanding quality plans, particularly for Nine Elms, and recommit to quality review schedules
Use payment withholding as leverage to enforce QA compliance from subcontractors
Take daily photos during site rounds to capture QA evidence and ensure QA forms are signed off
Mandate fire stopping subcontractors to transition to using the ACC platform with mandatory photo documentation
Upgrade site tablets with SIM cards to enable reliable ACC system usage and photo capture
Ensure HG managers consistently sign off QA forms to close out reports
Conduct a formal audit of the problematic site (Copyright) and push for urgent resolution of fire stopping and quality issues
Alternate audit responsibilities between QA managers to provide fresh perspectives
Implement lessons learned from other projects, especially regarding door installation issues, and circulate quality bulletins
Track quality reviews weekly, issue monthly reports, and manage ACC system transitions
Catch up on capping beams and pile cap QA by end of week.
Catch up with Chris Brotherhood after Easter to review progress on Central Piling activities and site coordination
Provide Rascore’s QA form prior to onsite meeting.
Take full responsibility for QA communications and order creation transitioning from Tommy.
Review and update QA form section titles and content for clarity; mark up drawings.
Provide updated competency matrices and CSCS cards for site personnel; submit to ACC.
Upload and track third-party inspection and audit reports in ACC folders.
Prepare QA logs and schedules to simplify regulator submissions.
Finalize ITPs for Quinn and other trades.
Resolve data migration and syncing issues between Outlook and SharePoint/ACC.
Disseminate change control updates via Teams chat.
Follow up with Simpson and Kevin to gather competency information within five working days.
Coordinate with Rascore and HTC for onsite QA training and benchmarking session.
Join the site team within two weeks to support documentation and QA paperwork
Introduce and train site teams on the new QA system and conduct quizzes.
Provide information on quality plans, competency requirements, and training templates to the team.
Attend subcontractor pre-start meetings to ensure quality onboarding and compliance.
Review subcontractor Inspection Test Plan (ITP) submissions and communicate approval or revisions.
Share updated QA forms and revised presentations via SharePoint and ACC.
Provide management with monthly quality reports covering all sites and Gateway compliance progress.
Coordinate with HR to establish a training matrix tracker and certification reminders.
Approve quality plans and ensure they are reviewed every three months to remain current.
Appoint hold point inspectors and formally record appointments in ACC system.
Adjust wording in QA documentation to address liability and competency sign-off concerns.
Support subcontractor competency tracking and quality plan implementation.
Submit quality management plans, inspection test plans, training matrices, and ISO certifications.
Comply with pre-construction and quality requirements defined in tender packs.
Manage the administrative burden of change control as the dedicated regional document controller.
Introduce and train site teams on the new QA system, including conducting quizzes to ensure understanding
Provide information on quality plans, competency requirements, and training templates to the team post-meeting
Attend subcontractor pre-start meetings where possible to ensure quality onboarding and compliance
Review subcontractor Inspection Test Plan (ITP) submissions and communicate approval or required revisions
Share updated QA forms and revised presentations via SharePoint and ACC
Provide management with monthly quality reports covering all sites and Gateway compliance progress
Coordinate with HR to establish a training matrix tracker and reminders for certifications
Manage site execution and competency oversight for Milton Keynes and other projects; coordinate handover with Thami Gaba
Approve quality plans and ensure they are reviewed every three months to remain current and live
Appoint hold point inspectors and formally record appointments in ACC system
Adjust wording in QA documentation to address liability and competency sign-off concerns
Support subcontractor competency tracking and quality plan implementation
Submit quality management plans (QMP), inspection test plans (ITPs), training matrices, and ISO certifications
Manage the administrative burden of change control as dedicated document controller
Coordinate discussions with KGC to confirm installation sequence and agree on elevation versus floor approach; ensure contractor input on QA forms.
Facilitate trial runs of FieldView system with contractors and project team to build familiarity; resolve system/form issues during trial week.
Communicate and enforce requirement for all contractors to use FieldView system; provide tablets and training; coordinate procurement schedules.
Conduct inspections on completed QA forms, raise outstanding works, and manage daily snag reporting/closure process.
Investigate and implement onsite Wi-Fi or dongle solutions for syncing; optimize tablet memory usage by archiving records.
Manage training registers in FieldView, ensure electronic signatures, and delete training test forms.
Obtain and incorporate approved colour coding scheme for bolt testing; ensure bracket numbering system is integrated into forms.
Arrange separate detailed trainings for mechanical, electrical, dry lining, and fire stopping subcontractors.
Finalize fire barrier installation forms and third-party inspection process; integrate into FieldView.
Facilitate onboarding of FieldView system specialist to manage digital QA records.
Export the entire QA sheet PDF for 1 Medlock Street piling and share it with the team for review
Lead monthly audits ensuring question sets are tailored to project needs and follow-up on previous audit issues
Assign current piling QA form to Bollo Lane project for trial and test with team
Engage with central piling subcontractor to understand and possibly adapt their QA forms and processes
Compile and circulate proposed simplified piling QA form for team review
Organise a workshop to align audit processes and standardise audit question banks
Chase project teams and construction directors to ensure audit action close-outs occur within seven days
Coordinate the trial of the piling QA form on the Bollo Lane project and test data capture
Engage Central Piling to align their QA approach with the new system and simplify workload
Confirm start dates for Loughborough and Northern projects to ensure QA readiness
Request Inspection & Test Plans (ITPs) from subcontractors and implement them.
Site Managers to review new ITP submissions for alignment with ERs and project specifications.
Close out prolonged open NCRs, specifically NCR #121 and NCR #177.
Establish weekly QA reviews and ensure minutes and action logs are shared.
Update the Project Quality Plan (PQP) to reflect actual works on site.
Complete the project competency matrix for the site team.
Address the lack of construction drawings for inspections and update QA forms to the latest iteration.
Ensure evidence of hold points confirmation is recorded and retained in ACC.
Produce and submit the project-specific Quality Management Plan (QMP) for review
Use existing ACC forms and undertake weekly QA reviews on ACC until Field View is fully implemented
Liaise with the QA manager to ensure relevant QC forms are added to ACC as needed
Coordinate internal documentation on who is responsible for packages/trades as input to QMP
Ensure all subcontractors provide quality plans, ITPs, competency and training documentation prior to commencement on site
Schedule and conduct benchmarking sessions with clients to agree on quality standards before works begin
Ensure all changes on project follow formal change control and reporting procedures for Gateway 3 compliance
Implement and maintain occurrence reporting system according to safety requirements and notify relevant parties promptly
Ensure third party inspection reports issued within 72 hours and scheduling agreed in advance
Send meeting presentation with links to relevant documents post-meeting
Review Michael's QMP draft and provide feedback including cross-referencing employer’s requirements
Assist with preparation of subcontractor ITPs if requested
Arrange training sessions on QA reviews once QMP is drafted
Provide ACC and Field View training support for project staff
Draft and initiate monthly audit plan for the site
Investigate inclusion of QA requirements in tender pack documents and report findings
Request access to QMS quality assurance documents on SharePoint
Review current tender pack quality documents and liaise with Thami on gaps or missing QA requirements
Oversee and complete QA reviews and contribute to QMP implementation on site
Send the quality plan to Richard for review and approval
Assist site teams with understanding and implementing retrospective and current QA procedures, including sharing ITP templates and guidance.
Send links and documents for Inspection and Test Plan (ITP) templates to site teams post meeting for standardisation.
Locate and share an example curtain wall QA form with site teams.
Continue development and alignment of the QA gap analysis application with site tracker systems and Field View.
Facilitate sharing of current site QA tracker documents with Thami Gaba and other managers.
Coordinate the pre-start reviews and approval process for subcontractor QA forms before work commencement.
Maintain detailed records of QA issues and non-conformances on the Water Lane project, ensuring evidence of closure.
Use the standardised tracker for QA forms and inspection records on the Water Lane project and coordinate updates with HQ.
Engage in pre-start meetings with subcontractors to clarify QA process expectations and review documentation.
Provide an updated procurement schedule link for the Water Lane project.
Organise and prepare for the quality audit visit on the Water Lane job scheduled for the 21st May 2026.
Investigate and resolve issues with the Former app project loading in collaboration with Michael from ACC.
Share the sample QA questions document with Richard Woolmore as a reference.
Coordinate with Antonia to initiate Field View software setup for the Bristol Road project and organize training.
Send details of the tablet request procedure to Richard Woolmore and coordinate with IT for delivery.
Continue producing and distributing monthly QA audit reports, ensuring Richard Woolmore is copied.
Use the ACC online system for conducting QA reviews temporarily until app issues are resolved.
Follow up with Antonia to request a tablet for site use for Field View deployment.
Collaborate with Michael Fox to review and finalise the Quality Management Plan (QMP) for the Loughborough project.
Delegate QA review responsibilities within the site team to manage workload across projects.
Create a dedicated folder in ACC to store third-party inspection reports.
Share Field View QA sheets documentation with Thami Gaba and ensure contractor submissions are processed accordingly
Provide groundworks quality inspection records and photographs to Thami Gaba for review prior to Field View upload
Share Clerk of Works reports from the past two weeks with Thami Gaba
Share the level of quality documentation received from JB Structures with Thami Gaba for review
Review and approve Central Piling's Inspection & Test Plan (ITP) once submitted
Track and register Quality Assurance (QA) reviews, monitoring completion weekly across all site teams
Arrange a site visit to meet the team in person
Investigate and resolve issues with the Former app project loading in collaboration with Michael from ACC.
Share the sample QA questions document with Richard Woolmore as a reference.
Coordinate with Antonia to initiate Field View software setup for the Bristol Road project and organize training.
Send details of the tablet request procedure to Richard Woolmore and coordinate with IT for delivery.
Continue producing and distributing monthly QA audit reports, ensuring Richard Woolmore is copied.
Use the ACC online system for conducting QA reviews temporarily until app issues are resolved.
Follow up with Antonia to request a tablet for site use for Field View deployment.
Collaborate with Michael Fox to review and finalise the Quality Management Plan (QMP) for the Loughborough project.
Delegate QA review responsibilities within the site team to manage workload across projects.
Create a dedicated folder in ACC to store third-party inspection reports.
Familiarise and experiment with the Field View piling QA forms and processes before the official project start.
Complete collection of outstanding Inspection and Test Plans (ITPs) from decorator and other trades within this week.
Remove irrelevant and unused forms from the ACC system to improve accuracy of the QA gap analysis tool and heat map.
Conduct weekly audits of ACC forms with team members to identify and delete duplicate forms and maintain form accuracy.
Upload monthly building control reports to the ACC system folder to centralise access for the team.
Send benchmark form template to Patrick for inclusion in the Quality Plan to ensure client-agreed benchmarks are properly documented.
Follow up with IT team to update the QA gap analysis tool and heat map after removal of irrelevant forms in ACC.
Review submitted audit closure confirmation and formally close out the current audit to prepare for the next scheduled audit.
Ensure all Non-Conformance Reports (NCRs) have complete signatures and perform analysis to identify trends and lessons learned for quality improvement.
Regularly monitor and sign off forms in ACC to prevent backlog and keep inspections live, ensuring timely and correct approvals.
Apply designation-based weekly sweep of ACC forms to remove duplicates and confirm form completeness, maintaining system integrity.
Include a one-liner evidence statement of whole point inspections within existing ACC forms during inspections to simplify workflow and avoid creating separate forms.
Coordinate with Fran and Roger to schedule and attend the in-person training session for the central piling team.
Prepare and deliver the training presentation on the Field View QA system for central piling and contractors.
Ensure all participants have received invites and access to the project on Field View.
Follow up with Richard to send the quality management plan to David Munce for approval.
Set up a recurring monthly meeting for quality progress updates.
Review and approve the quality management plan for Bristol Road, including signing it as an approver.
Follow up with Richard to resend the tailored quality plan to Dave for his review and signature.
Continue monitoring subcontractors’ submission of Inspection Test Plans (ITPs), especially for critical trades, and provide templates or support as needed.
Lead monthly quality meetings to capture issues, feedback, and progress from site teams and ensure ongoing QA oversight.
Manage quality plans and QA review processes for Bank House and Loughborough projects, progressing plans and securing Dave’s approval.
Set up a recurring monthly meeting on the third Monday morning to maintain regular quality progress discussions ahead of board meetings.
Send quality management plan to David Munce for approval.
Provide updated audit closure confirmation to Thami prior to the next formal audit planned for early June.
Complete and submit any outstanding weekly QA forms, including the one for late May.
Follow up and confirm whether unitised faade QA forms are set up for KGC at Medlock Street and update Declan Martin.
Investigate details of NCRs at Water Lane for BNK systems to identify duplicates and avoid duplication.
Continue tracking and ensuring proper closure and documentation of NCRs at Water Lane, verifying signatures.
Conduct training on geotagging photos for site teams in preparation for SHRADA Field View rollout.
Gather and summarise findings from QA reviews across sites for a future workshop.
Confirm status of SHRADA Field View migration and QA form customisation for new jobs.
Discuss with other construction directors the role and method of engagement with QA reviews.
Oversee and ensure that geotagging of photographs is consistently implemented at Medlock Street site.
Follow up as needed on KGC Field View setup after receiving feedback from Thami Gaba.
Trial the weekly project review smart PDF form on a test project and gather site user feedback regarding usability and effectiveness
Explore and obtain access to Insight Builder by contacting internal account administrators such as Lee to enable dashboard creation and sharing capabilities
Investigate issues with receiving full export report emails, including checking spam and firewall settings, and escalate to support if unresolved
Recreate form templates in-house based on the demonstration and shared screenshots, incorporating conditional logic for automatic issue creation and detailed risk categorisation
Provide ongoing support and consultation on system usage, workflows, and strategy for quality forms and dashboards to assist Thami and his team
Assist Thami with issues related to full export report email failures by monitoring the export process, providing troubleshooting advice, and suggesting solutions
Share a quick guide and screenshots on template creation and conditional logic applications for automatic issue creation from form responses to support Thami's in-house development
Follow up with Thami on Insight Builder functionality and dashboard sharing capabilities once administrative access is obtained to ensure smooth adoption and usage
Update the QA tracker to correctly reflect the actual start date of QA checks (post 22nd May) to ensure accurate reporting.
Resend correct and consistent QA reports and documents if discrepancies are found to ensure team clarity and alignment.
Share examples of completed QA forms from other projects to demonstrate expected use, content, and documentation standards.
Discuss with Declan the practical implementation and expectations of the QA system tailored to ongoing projects and historic job status.
Incorporate existing QA tracking data into the new gap analysis application to improve visibility, subject to stakeholder agreement.
Liaise with Declan regarding the QA rollout and clarify required processes to ensure alignment with project needs.
Coordinate follow-up meetings after discussions with Declan to refine the QA implementation strategy.
Review the QA forms and provide practical feedback on dropdown options and overall form usability.
Provide on-site feedback regarding the QA forms and content, highlighting any barriers to consistent QA checks.
Provide feedback on current QA forms and processes to Thami and Declan for potential improvements.
Monitor and ensure closure of amber issues within five working days and oversee QA review cadence and director's oversight improvements
Download and install the Field View app on mobile or tablet, complete project access, and begin uploading QA forms.
Provide feedback on the current Drainage QA form to propose breaking it into stages with sectional signatures.
Provide screenshots and QR codes to assist Denis with Field View app setup and follow-up tutorial support.
Modify the Drainage QA form to include phased signature boxes based on subcontractor feedback.
Conduct quality audits approximately monthly and plan a site visit with HG site management within the first two weeks of July.
Coordinate scheduling of a planning meeting with Tommy, Thami, and Shraddha to discuss pre-population of plans for inspections.
Schedule a meeting to align subcontractor inspection workflow and pre-plan pinned inspections in Field View.
Add Colin Newman and Amy to Field View user access and verify permissions for Central Piling team.
Send PDF of the Field View training presentation to Central Piling and HG construction managers.
Invite Robin Wall and the HT team to the Field View project and configure access.
Manage and update the Field View training register to ensure all signatures are complete.
Log into Field View and begin uploading current and future QA data for Limehurst Avenue.
Identify additional staff members for Field View data entry and send details to Shraddha.
Provide feedback on the usability of Field View forms and report issues.
Confirm availability of drawings on Field View and begin registering piles as assets.
Coordinate a call to check status of absent Central Piling members and facilitate rescheduling.
Assist in the transition from ACC to Field View and clarify status of backlog data migration.
Oversee Field View system adoption and ensure smooth transition away from ACC.
Facilitate creation or amendment of QA forms to consolidate pre-pour, post-pour and testing stages.
Confirm drawings are uploaded and available on Field View for asset management.
Support Field View adoption as site manager and provide input on form usability.
Conduct FieldView training with JB Structures and site teams to improve QA record-keeping and photographic evidence protocols
Analyse QA review outcomes and plan a workshop to share lessons learned and improve quality processes
Schedule and lead a 30-minute follow-up meeting to assess resolution of piling QA records backlog and drainage tank documentation
Ensure Colin’s team begins uploading actual pile information and supporting evidence into Fieldview
Arrange a training session with Colin’s new personnel to cover Fieldview form creation, pin allocation, navigation, and quality check procedures
Remove redundant and test forms from the Fieldview system to maintain database clarity
Adjust Fieldview project settings by removing KGC stages and irrelevant levels/elevations
Review and decide on the use of subcontractor inspection forms versus preloaded quantum forms for the next meeting
Prepare a clear and detailed list of current active stages in Fieldview
Follow up with Colin to confirm the new personnel who will receive Fieldview training and coordinate the training schedule
Coordinate training sessions for users on form usage and location selection.
Organise a catch-up meeting to review backlog progress and gather feedback.
Review and provide feedback on subcontractor forms to reduce duplication.
Adapt and circulate JV drainage inspection forms for team review.
Implement mandatory photo attachments and comment fields in QA forms.
Arrange the merger of CCTV and drainage final inspection forms.
Assist with setup and digitisation of concrete pour forms.
Follow up with design managers to secure access rights for CAD and specs.
Begin calibration of manholes and upload data to the FieldView system.
Provide comments on form updates and field processes to Thami Gaba.
Ensure photos are mandatory and communicate expectations to subcontractors.
Remove KGC subcontractors' access from the Field View project for 1 Medlock Street
List out the detailed structural steel work stages and elevations
Arrange combined Field View training session for NRA roofing and refuse shoot subcontractors
Incorporate the shared works sequence sheet into the overall programme
Confirm details of sprinkler installer (Premier Mist), smoke extract installer (Bench Engineering), and other contractors
Work with contractors and Tammy Gaba to develop detailed question sets for Field View forms
Reject and request revisions on poor-quality form submissions
Provide finalised fit out works sequencing to Antonia Maitnerova
Ensure refuse shoot subcontractor engagement and recording on Field View
Remove KGC subcontractors as users from the Field View project for 1 Medlock Street
Verify accreditation certificates for fire stopping installers (NFPC) and ensure compliance
Share updated Field View sequence sheet with Simon Wilson
Follow up on subcontractor forms received from Darren for communal corridors and review content quality
Support workshops with Simon Wilson and contractors for QA and form question set review
Oversee hiring of project manager to support PQP development and execution.
Manage the drafting and finalisation of the Project Quality Plan.
Coordinate review and update of the construction programme.
Ensure formal documentation and communication of whole point sign-off appointments.
Organise and lead review meetings with subcontractors and maintain the internal QA review schedule.
Send Project Quality Plan draft, Inspection Test Plan examples, and whole point sign-off forms to Andrew Shaw.
Participate in subcontractor pre-start meetings via Teams to confirm QA procedures.
Continue conducting monthly QA audits and provide feedback on document updates.
Support finalisation and approval of the Project Quality Plan.
Review Gibson Ryan’s QA form titles and ensure corrections are communicated for Fieldview updates
Follow up with Martin regarding emailed Hardall first and second fix forms, verify receipt, and incorporate into Fieldview processes
Send reminder email to Simon Wilson to update the project quality plan as it has not been revised after the three months review period.
Attend and participate in Tuesday, 21 July, subcontractor Fieldview training session with new personnel Dave
Verify subcontractors’ compliance status and monitor submission progress to ensure deadlines are met
Continue chasing subcontractors for outstanding ITPs and QA documentation; organise and lead follow-up meeting with contractors like Harcon and Premier Mist
Resend Hardall first and second fix forms to Thami for inclusion into Fieldview
Coordinate with Darren and Antonia to complete sequencing and QA form adjustments for communal corridor inspections by Thursday training session
Ensure Norfolk Drywall issues are addressed by coordinating the scheduled consultant meeting to resolve design and fire stopping details
Email all subcontractors regarding their outstanding ITPs and provide feedback with commentary to improve compliance
Book QA sessions and Fieldview training for upcoming subcontractors to ensure readiness before work begins
Conduct Fieldview training for subcontractors on Tuesday 21 July 26 including externals and laying out required QA processes for communal corridors and other trades
Clarify and adjust Fieldview setups concerning trades preferences and reactivation of facade inspections if necessary
Ensure JBS subcontractors begin using Fieldview forms consistently and abandon manual form filling
Upload the Premecrete waterproofing QA form and incorporate it into Fieldview workflows
Review and correct mandatory asterisk fields and notification automation in Fieldview forms
Continue training subcontractors on using Fieldview and assist with updating forms
Establish and conduct weekly QA review meetings for the next month
Finalize waterproofing form adaptation and upload the HG waterproofing form to Fieldview
Coordinate all ongoing inspections in Fieldview, ensuring live forms are opened and tracked
Support the setup and customization of Fieldview processes and forms for new subcontractors such as Metek
Conduct site walkaround quality audits, collect photographic evidence, and update QA documentation
Contact JBS Contract Manager, Tariq, to reinforce subcontractor engagement
Confirm alignment and integration between ACC and Fieldview for quality document management
Provide the ITP review checklist to quality teams and consider uploading it to Fieldview
Oversee completion of building control and snagging processes ahead of practical completion
Review and update training and QA forms with Antonia.
Set up login credentials and Field View access for David.
Push Premier Mist and Norfolk to submit QA documentation and ITPs.
Ensure labeling of Gibson and Ryan electrical forms is completed.
Consider establishing dedicated northern teams in Leeds.
Meet to finalize subcontractor work start and ongoing QA expectations.
Investigate why Vent Engineering is not listed as a registered company in Field View and resolve the issue so that Vent team members, including Alison, can be added to the system.
Send out email invitations to all remaining attendees who could not be registered during the session due to connectivity issues, including Jacob from HG.
Add Ben Cook (Health and Safety Manager) to the Field View system with the appropriate role and access level.
Arrange and schedule follow-up Field View training sessions for the incoming Norfolk team and other subcontractors, targeting completion before their mobilisation on site circa the 3rd or 10th of August.
Review and follow up on outstanding and incomplete forms on Level 7 and Basement levels to ensure all inspections are up to date and progressed correctly.
Notify David Zajac when the handover of works is ready so that the appropriate Field View process and form status can be updated accordingly.
Ensure all subcontractors under his management understand the BSA Gateway Three documentation requirements and are completing Field View forms with sufficient photographic evidence and clear, detailed entries.
Investigate and establish a workable process or agreed protocol for targeted manager notifications within Field View when subcontractors complete forms, so that HG managers are promptly aware when inspection and sign-off is required.
Ensure all Field View users on the project understand and consistently apply the manual form distribution step upon completing each form, selecting the relevant HG package manager as the distribution recipient.
All site users to accept their Field View invitation emails and sync their tablets promptly to ensure their accounts are activated and applied to their devices.
All subcontractor teams to ensure Field View is synced at least three times per day — morning, before going on site, and evening — to maintain data integrity and up-to-date progress records.
HG to review and resolve the on-site Wi-Fi restriction policy that is preventing subcontractor teams from accessing Field View on site, or confirm the hotspot workaround as the accepted solution.
Review and approve/tweak all subcontractor forms.
Finalise and submit Quality Management Plan (QMP) and appointment letters prior to site start.
Return the completed Quality Management Plan (QMP) to Thami for approval submission
Add QA forms for drainage and concrete frame works to Field View as required
Email Thami specifying any missing QA forms needed for upload, especially regarding capping beams and drainage
Complete weekly QA review forms on ACC to track issues, risk levels, and ownership
Coordinate and arrange for setting out engineers to receive Field View training and complete QA forms
Share the procurement schedule found on SharePoint for contractor planning use
Support uploading and managing required QA forms onto Field View as requested
Provide assistance with developing Inspection and Test Plans (ITPs) and tailor templates upon submission of scope of works
Organise training sessions for staff and engineers on Field View and QA processes
Monitor migration from ACC to Viewpoint and manage non-conformance process in the interim
Arrange and conduct a third audit in July for Bristol Road and Limehurst to achieve green compliance on QA scores
Reschedule meeting with Gavin Morgan for 9am and send calendar invitation.
Send ITP templates to Andrew Shaw and resolve Field View access issues for Gavin via email.
Follow up on missing ITP documents for groundworks and provide blank templates if necessary.
Review all groundworks ITP templates, identify missing ones, and report back to Thami.
Request and review RTP documentation from subcontractors, including Central Piling.
Prepare and send completed ITPs to Thami for review.
Provide piling-specific ITP and RTP documentation.
Ensure all piles have a pin and complete inspection forms on Field View.
Review and close out old audits
Amend and correct form numbers in gap analysis app
Conduct site walk for physical verification
Discard incorrectly opened or blank NCRs
Ensure open NCRs are properly closed in ACC with evidence
Follow up with site managers on NCR workflow statuses
Deliver QA review form completion and upload to ACC
Support form reflection in app and ACC system
Manage archiving and document uploads to ACC/client portals
Maintain weekly QA checks and review non-conformities
Review and assist in closing NCRs upon return from leave
Communicate new Form usage procedure to onsite teams (Gavin, Ollie, Sean)
Investigate and resolve duplication and data inconsistencies on Limehurst project
Coordinate with teams at Barnett, Bolo, Stafford, and Manchester to monitor correct submission
Review Loughborough site issues and liaise with David
Contact David regarding corrupted Stour Road project link
Query David regarding feasibility of migrating standalone forms to Plan View
Conduct training sessions on correct Field View usage
Send bullet-point guide for form entry process to site teams
Request and review bullet-point user guide for site teams
Monitor and oversee initial uploads on new projects (Barnett, Bolo, Stafford, Manchester)
Verify pin functionality and troubleshoot visibility issues
Populate the QMP document with information gathered during the review call.
Write competency management wording for Section 2, pending examples from Thami.
Strike through/remove QC inspection forms in Section 4 not relevant to P.Grove.
Add sample brickwork/window benchmark panel to Section 5.
Get the change control management process description sorted with Daniel.
Insert actual name of the structural engineer at Roscoe into Section 7.
Check with QS whether NCRs raised on Field View are payment-linked.
Update Section 11 performance monitoring text using QMS PowerPoint content.
Send completed QMP to Thami for review.
Send extract example of competency management wording from Bank Houses.
Populate Section 4 milestones table with standard QC form references.
Resend QMS presentation to Andrew.
Extract site manager guidance regarding subcontractor onboarding.
Send standard description of NCR handling process.
Prompt David regarding outstanding QA review documentation.
Send reviewed QMP to Declan for sign-off.
Review completed QMP and return feedback.
Check the status of the piling package tomorrow, following up on Harvey's ~99% completion.
Prepare a groundworks ITP for concrete works before starting foundations on site.
Discuss with Thami and David to clarify checks and processes before starting foundations.
Coordinate with Declan on splitting/alternating the fortnightly project-level QA review.
Send over the ITP-related materials/templates as referenced during the meeting.
Ensure Plymouth Grove site is ready for QA audit review in the coming weeks.
Confirm the programme/schedule status showing piling completion and keep QA tracking up to date.
Follow up with the team again at the end of this week and next week to check progress.
Chase Central Piling (via David) to obtain the ITP by email for the record.
Review the repurposed ITPs against scope of works before finalizing and registering on ACC.
Arrange Fieldview training for subcontractors and site staff.
Attend/participate in pre-start onboarding meetings with new subcontractors.
Continue the monthly QA review tracking and report back on site performance.
Send the finalized quality induction and pre-start meeting process details.
Wait for QS to confirm satisfaction with the PQP, then finalize and issue.
Update the PQP to change the project director's QA review frequency from weekly to fortnightly.
Speak with Daniel, the design manager, to confirm sign-off items in the PQP.
Update the PQP wording regarding non-performance/financial leverage for underperforming contractors.
Continue updating the PQP document as information becomes available.
Confirm whether an ERs document exists to cross-reference against the quality plan.
Find out from David why multiple forms cannot be opened simultaneously within a single process and report back on whether there is a workaround.
Arrange additional training sessions for anyone who wants further instruction on using the system, as often as needed, including coming down to site.
Continue monitoring the team's use of Plainview and processes over the next couple of days and adjust the approach based on issues that arise.
Do a follow-up session to raise any points that are not working well and address adjustments needed after the initial trial period.
Sync the mobile device system after each session to ensure completed form data is sent to the server.
Log in to the system with the correct password to access forms, since he was unable to get into the system on the day of the meeting.
Try raising a form using the Plainview/pin method on an upcoming activity to test the process and report back with feedback or issues.
Ensure pictures included with forms clearly show the actual progress of legacy and safety-related work that is still in progress and not yet finalised.
Test opening and completing a form under processes for the superstructure activities to confirm the correct workflow.
Report to Thami Gaba any issues encountered with opening multiple forms within a process, as identified during the demo.
Aim for full population of first page QA forms for all piles.
Complete pending QA form uploads, focus on missing piling logs/setting out info, and coordinate data uploading to reduce backlog.
Recruit two additional staff members to assist with data entry and QA form completion.
Cleanse duplicated QA records on Plan View and re-upload correct/consolidated data.
Ensure complete documentation and pictures for piles are available on site and uploaded correctly.
Continue supporting clarifications on QA workflow and assist in verifying form status and completion procedures.
Change status of pile QA forms to complete, distribute notifications, and verify missing/duplicate forms
Review the initial ITP draft submitted by Algirdas and provide detailed feedback
Discuss with Antonio the uploading of QA appointment documents for piling, groundworks, and RC frame trades
Input Inspection Sheets links into the ITP document and send for review
Complete superstructure ITP section and replicate template for groundworks and drainage
Continue weekly QA reviews and maintain evidence for escalation
Follow up with design assistant to update Quality Plan
Escalate QA compliance issues with Central Piling by contacting Steve Hadley
Develop improved communication system for QA progress updates
Send lifting equipment certificates and ITP documentation to Algirdas and Deividas
Organise a formal quality audit for Plymouth Grove site
Upload all pre-pour QA forms and photos accumulated thus far.
Start uploading and progressing drainage QA work using FieldView Plan View pins.
Utilise FieldView app on mobile for photo uploads with geotag and timestamp features.
Collaborate with site team to consolidate photos via WhatsApp or shared folders.
Provide feedback on forms via screenshot and comments to enable simplification.
Monitor uploaded forms for quality and consistency and support Dennis.
Schedule and conduct a workshop for new trades to align on RAMS, ITP, and QA workflows.
Facilitate technical or procedural assistance to help the team catch up on digital record keeping.
Send the bank of QA review example questions to Ashley Hudson and the team for ongoing reference
Register and confirm closure of audit reports once completed versions are returned with all issues addressed
Download, print, and place QA review example questions in the office as a reference point
Close out all items in the latest QA audit reports, respond to red and amber statuses, and return completed documents to Simon for registration
Complete outstanding QA audit reports and send back updated files with item closures
Email Colin, copying Steve Hadley and Declan, to urgently request Central Piling’s Inspection and Test Plan (ITP) issuance prior to the 9 September 2026 audit and highlight the risk of non-compliance and potential black mark
Chase Central Piling to improve completion of Quality Assurance (QA) forms, ensuring all signatures and cube/integrity testing data are fully completed
Join the QA tracker review meeting at Water Lane site for the initial 10-15 minutes and receive a debrief from Thami Gaba afterwards
Follow up with Colin to confirm onboarding of two new hires starting 1 September 2026, obtain their names for Fieldview access, and clarify training schedules
Review the Project Quality Plan (PQP) including updates from the design manager and share comments with Andrew Shaw
Send commentary on Algirdas’s superstructure Inspection and Test Plan (ITP) and subsequently review the foundations ITP before issuing for approval
Await and review procurement schedule after finalising programme with Declan and Alex; build subcontractor database and integrate with Fieldview system
Review QA tracker outputs for Water Lane site, assess closure rates of non-conformities, and issue a report on findings
Confirm with site team the accuracy and completeness of piling QA data and identify gaps to inform corrections to IT reports
Complete the foundations Inspection and Test Plan (ITP) and send it to Thami Gaba for review, aiming to reduce repetitive comments
Inform site team about progress in groundwork for crane base, course piles, and expected start of drainage works in about two weeks
Continue chasing Central Piling’s Inspection and Test Plan (ITP) together with Andrew Shaw and David Sulevicius to ensure timely receipt
Verify status of piling QA forms and ITP circulation on site and report any discrepancies or incomplete documentation
Review and update QA dashboard statuses by manually changing from “in progress” to “complete” where subcontractors have signed off to maintain accuracy of the QA system
Create and populate Director QA Review forms, then distribute them to subcontractors for action and follow-up to ensure QA tasks are tracked and completed
Follow up with Muhammad regarding his reported resignation and confirm current staffing status to clarify team availability
Coordinate with Matt, the digital construction manager, to add widgets to the QA dashboard for tracking open and closed QA tasks by trade, improving visual monitoring
Continue monitoring and closing QA forms to keep all QA processes up to date and ensure accurate reporting of project quality status
Provide links or SharePoint access to stored third-party audit reports to Thami for archiving and transparency purposes
Maintain an internal tracker with updated QA completion statuses to assist field staff in monitoring progress and outstanding tasks
Provide further Field View training and guidance on navigating QA processes and form management to improve user competence and system utilisation
Follow up with David about automating status updates between QA forms and dashboards to improve software integration and efficiency
Support audit reporting activities and ensure clarity on contractor QA responsibilities and system use to maintain compliance and quality standards
Ensure subcontractors complete all post-pour and QA forms fully, including uploading all mandatory photos or blank fills where required to allow form closure and accurate tracking
Download and install Viewpoint Field View app
Rename and move forms in app
Follow up with Antonio on pile status
Assist Colin with moving forms
Check inconsistencies in pile status colors
Continue chasing Quality Plan issuance; request plan be issued with 'To Be Confirmed' (TBC) notes if information is outstanding
Complete drainage Inspection and Test Plan (ITP) and issue once ready
Review and close out Quality Audit Plan from September audit, then send closure confirmation to Thami via email
Coordinate with Thami and system admin to arrange Field View training for new Personnel Manager starting 05/10
Ask David to reopen all piling forms marked complete until page two is fully updated, ensuring notifications sent when forms are ready for sign off by site team
Follow up on progression and accuracy of piling QA data and encourage escalation to Central Piling director if compliance continues to lag
Clarify and explain Field View QA percentage completion calculation method if requested by site team
Arrange Field View training session for David Zajak in October and include new PM for simultaneous training
Maintain encouragement of ongoing QA reviews and support site team with any issues
Complete training on Field View system prior to managing QA data input
Reopen completed forms in the system as requested, prepare for updated completion on page two
Send the bank of QA review example questions to Ashley Hudson and the team for ongoing reference
Register and confirm closure of audit reports once completed versions are returned with all issues addressed
Download, print, and place QA review example questions in the office as a reference point
Close out all items in the latest QA audit reports, respond to red and amber statuses, and return completed documents to Simon for registration
Complete outstanding QA audit reports and send back updated files with item closures
Send the bank of QA review example questions to Ashley Hudson and the team for ongoing reference
Register and confirm closure of audit reports once completed versions are returned with all issues addressed
Download, print, and place QA review example questions in the office as a reference point
Close out all items in the latest QA audit reports, respond to red and amber statuses, and return completed documents to Simon for registration
Complete outstanding QA audit reports and send back updated files with item closures
Send email to Colin covering ITP and other related items discussed during the meeting
Attend rescheduled call/audit once key personnel respond and join
Attempt to contact Chris, John, Nick to join current or rescheduled audit call
Follow up on site situation causing alarm evacuation and staff unavailability; await return call from site to coordinate next steps
Update Thami on status of getting team onboard for audit call and potentially suggest rescheduling audit call to a later time when all required are available
Join audit call when available to enable review of QA tracker and audit validation
Email Colin, copying Steve Hadley and Declan, to urgently request Central Piling’s Inspection and Test Plan (ITP) issuance prior to the 9 September 2026 audit and highlight the risk of non-compliance and potential black mark
Chase Central Piling to improve completion of Quality Assurance (QA) forms, ensuring all signatures and cube/integrity testing data are fully completed
Join the QA tracker review meeting at Water Lane site for the initial 10-15 minutes and receive a debrief from Thami Gaba afterwards
Follow up with Colin to confirm onboarding of two new hires starting 1 September 2026, obtain their names for Fieldview access, and clarify training schedules
Review the Project Quality Plan (PQP) including updates from the design manager and share comments with Andrew Shaw
Send commentary on Algirdas’s superstructure Inspection and Test Plan (ITP) and subsequently review the foundations ITP before issuing for approval
Await and review procurement schedule after finalising programme with Declan and Alex; build subcontractor database and integrate with Fieldview system
Review QA tracker outputs for Water Lane site, assess closure rates of non-conformities, and issue a report on findings
Confirm with site team the accuracy and completeness of piling QA data and identify gaps to inform corrections to IT reports
Complete the foundations Inspection and Test Plan (ITP) and send it to Thami Gaba for review, aiming to reduce repetitive comments
Inform site team about progress in groundwork for crane base, course piles, and expected start of drainage works in about two weeks
Continue chasing Central Piling’s Inspection and Test Plan (ITP) together with Andrew Shaw and David Sulevicius to ensure timely receipt
Verify status of piling QA forms and ITP circulation on site and report any discrepancies or incomplete documentation
Send the bank of QA review example questions to Ashley Hudson and the team for ongoing reference
Register and confirm closure of audit reports once completed versions are returned with all issues addressed
Download, print, and place QA review example questions in the office as a reference point
Close out all items in the latest QA audit reports, respond to red and amber statuses, and return completed documents to Simon for registration
Complete outstanding QA audit reports and send back updated files with item closures
Download and install Viewpoint Field View app
Rename and move forms in app
Follow up with Antonio on pile status
Assist Colin with moving forms
Check inconsistencies in pile status colors
Review and update QA dashboard statuses by manually changing from “in progress” to “complete” where subcontractors have signed off to maintain accuracy of the QA system
Create and populate Director QA Review forms, then distribute them to subcontractors for action and follow-up to ensure QA tasks are tracked and completed
Follow up with Muhammad regarding his reported resignation and confirm current staffing status to clarify team availability
Coordinate with Matt, the digital construction manager, to add widgets to the QA dashboard for tracking open and closed QA tasks by trade, improving visual monitoring
Continue monitoring and closing QA forms to keep all QA processes up to date and ensure accurate reporting of project quality status
Provide links or SharePoint access to stored third-party audit reports to Thami for archiving and transparency purposes
Maintain an internal tracker with updated QA completion statuses to assist field staff in monitoring progress and outstanding tasks
Provide further Field View training and guidance on navigating QA processes and form management to improve user competence and system utilisation
Follow up with David about automating status updates between QA forms and dashboards to improve software integration and efficiency
Support audit reporting activities and ensure clarity on contractor QA responsibilities and system use to maintain compliance and quality standards
Ensure subcontractors complete all post-pour and QA forms fully, including uploading all mandatory photos or blank fills where required to allow form closure and accurate tracking
Email Colin, copying Steve Hadley and Declan, to urgently request Central Piling’s Inspection and Test Plan (ITP) issuance prior to the 9 September 2026 audit and highlight the risk of non-compliance and potential black mark
Chase Central Piling to improve completion of Quality Assurance (QA) forms, ensuring all signatures and cube/integrity testing data are fully completed
Join the QA tracker review meeting at Water Lane site for the initial 10-15 minutes and receive a debrief from Thami Gaba afterwards
Follow up with Colin to confirm onboarding of two new hires starting 1 September 2026, obtain their names for Fieldview access, and clarify training schedules
Review the Project Quality Plan (PQP) including updates from the design manager and share comments with Andrew Shaw
Send commentary on Algirdas’s superstructure Inspection and Test Plan (ITP) and subsequently review the foundations ITP before issuing for approval
Await and review procurement schedule after finalising programme with Declan and Alex; build subcontractor database and integrate with Fieldview system
Review QA tracker outputs for Water Lane site, assess closure rates of non-conformities, and issue a report on findings
Confirm with site team the accuracy and completeness of piling QA data and identify gaps to inform corrections to IT reports
Complete the foundations Inspection and Test Plan (ITP) and send it to Thami Gaba for review, aiming to reduce repetitive comments
Inform site team about progress in groundwork for crane base, course piles, and expected start of drainage works in about two weeks
Continue chasing Central Piling’s Inspection and Test Plan (ITP) together with Andrew Shaw and David Sulevicius to ensure timely receipt
Verify status of piling QA forms and ITP circulation on site and report any discrepancies or incomplete documentation
Review and revise the current stair QA form and send the updated version for Field View setup
Prepare and forward balustrade QA form and drawings, including level 11 floor plans, to David for inclusion in Field View
Contact Liam from Bolton Steel post-meeting to request the balustrade QA form and any related ITP documents
Send all relevant drawings and documentation currently held to Thami for review
Request and obtain separate ITPs for the stair and balustrade works to ensure QA forms correspond with installation scope
Set up the updated stair and balustrade QA forms in Field View promptly after receiving revisions from Steven
Create a separate section in Field View for the stair QA with pin drops to clearly mark each stair location
Implement photo requirements embedded in QA form questions to streamline the process and avoid redundant photos
Review all documentation and drawings once received from Steven to ensure QA forms and ITPs sufficiently cover the scope and site requirements
Advise on necessary edits or supplements to QA forms based on the scope and specification documents
Review the QA tracker and how it integrates with ACC, focusing on NCR content and closure rates
Provide commentary and feedback on the QA tracker and NCR management after review
Examine detailed NCRs submitted via ACC and assess whether statuses are accurately reflected as closed or completed
Prepare a report summarising findings from the QA tracker and NCRs, identifying issues and trends
Arrange and lead a debrief meeting with the team to discuss findings from the tracker and audits at 3:00 pm tomorrow
Share the QA tracker documents again with Thami via Teams and confirm accessibility
Provide a formal closure report for the previous audit and respond to the points raised in the July audit report
Assess internal resources and communicate to management the limitations impacting NCR closures
Assist in compiling a detailed explanation for audit responses regarding NCR volume and closure plans
Support updating the status of NCRs from "completed" to "closed" where appropriate, based on evidence available
Send email to Colin covering ITP and other related items discussed during the meeting
Attend rescheduled call/audit once key personnel respond and join
Attempt to contact Chris, John, Nick to join current or rescheduled audit call
Follow up on site situation causing alarm evacuation and staff unavailability; await return call from site to coordinate next steps
Update Thami on status of getting team onboard for audit call and potentially suggest rescheduling audit call to a later time when all required are available
Join audit call when available to enable review of QA tracker and audit validation
Create an example NCR form including additional dropdown columns for cause (material, workmanship, time) and preventative measures to identify gaps in the current issue template
Report on NCR numbers and status progression, emphasising the need to formally close NCRs marked as complete to improve accuracy
Continue working backwards through existing NCRs to change their status from complete to closed where appropriate, ensuring official closure in the system
Officially close NCRs in the system once fully reviewed and accepted, including commercial sign-off
Consider standardising tools and processes company-wide for recording financial implications of NCRs and snag costs to ensure recoverability of subcontractor costs
Send email to Colin covering ITP and other related items discussed during the meeting
Attend rescheduled call/audit once key personnel respond and join
Attempt to contact Chris, John, Nick to join current or rescheduled audit call
Follow up on site situation causing alarm evacuation and staff unavailability; await return call from site to coordinate next steps
Update Thami on status of getting team onboard for audit call and potentially suggest rescheduling audit call to a later time when all required are available
Join audit call when available to enable review of QA tracker and audit validation
Review the QA tracker and how it integrates with ACC, focusing on NCR content and closure rates
Provide commentary and feedback on the QA tracker and NCR management after review
Examine detailed NCRs submitted via ACC and assess whether statuses are accurately reflected as closed or completed
Prepare a report summarising findings from the QA tracker and NCRs, identifying issues and trends
Arrange and lead a debrief meeting with the team to discuss findings from the tracker and audits at 3:00 pm tomorrow
Share the QA tracker documents again with Thami via Teams and confirm accessibility
Provide a formal closure report for the previous audit and respond to the points raised in the July audit report
Assess internal resources and communicate to management the limitations impacting NCR closures
Assist in compiling a detailed explanation for audit responses regarding NCR volume and closure plans
Support updating the status of NCRs from "completed" to "closed" where appropriate, based on evidence available
Review the QA tracker and how it integrates with ACC, focusing on NCR content and closure rates
Provide commentary and feedback on the QA tracker and NCR management after review
Examine detailed NCRs submitted via ACC and assess whether statuses are accurately reflected as closed or completed
Prepare a report summarising findings from the QA tracker and NCRs, identifying issues and trends
Arrange and lead a debrief meeting with the team to discuss findings from the tracker and audits at 3:00 pm tomorrow
Share the QA tracker documents again with Thami via Teams and confirm accessibility
Provide a formal closure report for the previous audit and respond to the points raised in the July audit report
Assess internal resources and communicate to management the limitations impacting NCR closures
Assist in compiling a detailed explanation for audit responses regarding NCR volume and closure plans
Support updating the status of NCRs from "completed" to "closed" where appropriate, based on evidence available
Send email to Colin covering ITP and other related items discussed during the meeting
Attend rescheduled call/audit once key personnel respond and join
Attempt to contact Chris, John, Nick to join current or rescheduled audit call
Follow up on site situation causing alarm evacuation and staff unavailability; await return call from site to coordinate next steps
Update Thami on status of getting team onboard for audit call and potentially suggest rescheduling audit call to a later time when all required are available
Join audit call when available to enable review of QA tracker and audit validation
Create an example NCR form including additional dropdown columns for cause (material, workmanship, time) and preventative measures to identify gaps in the current issue template
Report on NCR numbers and status progression, emphasising the need to formally close NCRs marked as complete to improve accuracy
Continue working backwards through existing NCRs to change their status from complete to closed where appropriate, ensuring official closure in the system
Officially close NCRs in the system once fully reviewed and accepted, including commercial sign-off
Consider standardising tools and processes company-wide for recording financial implications of NCRs and snag costs to ensure recoverability of subcontractor costs
Email Colin, copying Steve Hadley and Declan, to urgently request Central Piling’s Inspection and Test Plan (ITP) issuance prior to the 9 September 2026 audit and highlight the risk of non-compliance and potential black mark
Chase Central Piling to improve completion of Quality Assurance (QA) forms, ensuring all signatures and cube/integrity testing data are fully completed
Join the QA tracker review meeting at Water Lane site for the initial 10-15 minutes and receive a debrief from Thami Gaba afterwards
Follow up with Colin to confirm onboarding of two new hires starting 1 September 2026, obtain their names for Fieldview access, and clarify training schedules
Review the Project Quality Plan (PQP) including updates from the design manager and share comments with Andrew Shaw
Send commentary on Algirdas’s superstructure Inspection and Test Plan (ITP) and subsequently review the foundations ITP before issuing for approval
Await and review procurement schedule after finalising programme with Declan and Alex; build subcontractor database and integrate with Fieldview system
Review QA tracker outputs for Water Lane site, assess closure rates of non-conformities, and issue a report on findings
Confirm with site team the accuracy and completeness of piling QA data and identify gaps to inform corrections to IT reports
Complete the foundations Inspection and Test Plan (ITP) and send it to Thami Gaba for review, aiming to reduce repetitive comments
Inform site team about progress in groundwork for crane base, course piles, and expected start of drainage works in about two weeks
Continue chasing Central Piling’s Inspection and Test Plan (ITP) together with Andrew Shaw and David Sulevicius to ensure timely receipt
Verify status of piling QA forms and ITP circulation on site and report any discrepancies or incomplete documentation
Review the QA tracker and how it integrates with ACC, focusing on NCR content and closure rates
Provide commentary and feedback on the QA tracker and NCR management after review
Examine detailed NCRs submitted via ACC and assess whether statuses are accurately reflected as closed or completed
Prepare a report summarising findings from the QA tracker and NCRs, identifying issues and trends
Arrange and lead a debrief meeting with the team to discuss findings from the tracker and audits at 3:00 pm tomorrow
Share the QA tracker documents again with Thami via Teams and confirm accessibility
Provide a formal closure report for the previous audit and respond to the points raised in the July audit report
Assess internal resources and communicate to management the limitations impacting NCR closures
Assist in compiling a detailed explanation for audit responses regarding NCR volume and closure plans
Support updating the status of NCRs from "completed" to "closed" where appropriate, based on evidence available
Complete pending QA form uploads, focusing on missing piling logs and setting out information, and coordinate data uploading more effectively to reduce backlog
Recruit two additional staff members to assist with data entry and QA form completion to improve upload speed and reduce backlog
Cleanse the current duplicated QA records on Plan View and re-upload correct and consolidated data to enable clearer QA management
Ensure complete documentation and pictures for piles are available on site and uploaded correctly to support QA progress tracking
Continue supporting clarifications on QA workflow and assist in verifying form status and completion procedures to ensure smooth QA process
Aim for full population of first page QA forms for all piles by end of Tuesday to enable better project tracking and progress visibility
Follow up daily with Colin for piling drawing
Set up workshop with One Medlock team
Coordinate with Martin Chrisman and design manager
Share Excel and dry lining form in chat
Send narrative email to Thami
Check with Harvey who is responsible for uploading the piling integrity test results to ensure clarity on documentation responsibilities
Prepare and submit the Inspection Test Plan (ITP) for groundwork using the provided templates, adapting them as necessary for site-specific conditions, and submit for review before commencing groundwork, ideally by next Wednesday
Participate in future QA meetings with Tommy, Davidus, and the engineer to align on QA processes and checks prior to starting foundation works
Follow up on Field View data capture to confirm that all site issues are correctly recorded and resolved, ensuring accurate and timely QA tracking
Provide and explain ITP templates and guidance on their adaptation for site works to relevant team members
Share example Inspection Test Plan and QA weekly review forms both on screen during meetings and via email to Algirdas and Davidus for reference and implementation
Coordinate training and inductions for subcontractors regarding QA systems and Field View usage to ensure compliance and smooth site operations
Continue monthly QA site visits and provide ad hoc support as requested by site teams to maintain quality standards and address emerging issues
Produce monthly QA reports and maintain trackers on QA review performance across sites to monitor progress and identify areas for improvement
Review and support refinement of the Project Quality Management Plan (PQMP) and Quality Management System (QMS) documents, including integrating employer's requirements and coordinating with design management on unresolved matters
Finalise and tidy the PQMP document after discussion, addressing placeholders and updating team structure and consultant assignments to ensure completeness and accuracy
Establish agenda for regular QA meetings to plan trades’ arrival, inductions, and Field View training at least two months in advance to ensure smooth site operations
Clarify and communicate the approach to payment abatements linked to QA compliance rather than payment delays to ensure clear understanding among stakeholders
Review the initial ITP draft submitted by Algirdas and provide detailed feedback and comments to ensure completeness and accuracy
Discuss with Antonio the uploading of QA appointment documents specific to piling, groundworks, and RC frame trades to ensure all relevant documentation is available
Organise a formal quality audit for Plymouth Grove site, targeting early September, to review QMPs, ITPs, NCRs, and Fieldview records for overall QA compliance and readiness
Input Inspection Sheets links into the ITP document and send the updated draft for review to Thami
Complete the superstructure section of the ITP and, after approval, replicate the template for groundworks and drainage sections
Continue weekly QA reviews, document issues, and maintain evidence for escalation with Central Piling management if deficiencies persist
Follow up with the design assistant to update the Quality Plan, accommodating any late changes after submission due to holiday delays
Escalate the ongoing QA compliance issues with Central Piling by contacting Steve Hadley to ensure Colin's engagement and enforce adherence to QA processes
Develop an improved communication system for QA progress updates and coordinate with team members to enhance Fieldview notification processes
Change the status of existing pile QA forms to complete where applicable, distribute notifications to the team, and verify and correct missing or duplicate forms including coordinate uploads by next Monday
Send lifting equipment certificates and previously submitted ITP documentation to Algirdas and Deividas for record keeping and compliance
Follow up daily with Colin for piling drawing
Set up workshop with One Medlock team
Coordinate with Martin Chrisman and design manager
Share Excel and dry lining form in chat
Send narrative email to Thami
Communicate the corrected total pile number of 494 to all relevant teams and update the QA dashboard to reflect this accurate count
Ensure that the QA dashboard includes all piles from both Block A and Block B, as well as hard piles from the secant wall drawings, to provide a complete piling count
Continue to support and advance Data QA processes and update the team regularly on progress to ensure alignment and timely issue resolution
Transition pile cap inspections currently recorded on phones/forms to the Fieldview platform and ensure all pile cap data is uploaded and integrated with QA dashboards
Provide screenshots of the tremcrete form and submit competency card evidence of current operatives for verification purposes to support QA tracking
Ensure drainage and waterproofing inspections are conducted with accurate pin drops in Fieldview to synchronize location data and prevent duplication of records
Complete all piling forms on Fieldview by 28 August 2026, aiming for approximately 50 forms per day to meet project deadlines
Review form content accuracy diligently before sign-off to ensure completeness and data quality, especially for piled integrity testing results on Block A and Block B
Monitor JB Structures’ progress in uploading pile cap data to Fieldview and adjust project expectations accordingly as this is an ongoing process
Continue weekly QA review discussions but consider scaling back frequency to fortnightly or monthly as Fieldview usage stabilizes and data visibility improves
Document discussions from weekly QA meetings for records but consider streamlining this process as Fieldview data gathering improves to reduce administrative overhead
Follow up daily with Colin for piling drawing
Set up workshop with One Medlock team
Coordinate with Martin Chrisman and design manager
Share Excel and dry lining form in chat
Send narrative email to Thami
Delete duplicate pile records forwarded from Central Piling as project admin to maintain data integrity
Follow up and clarify training attendance issues with Amy and Jack; identify reasons for absences to improve process adherence
Relay issues regarding stagnation and duplication problems to senior management upstream for resolution and support
Prepare for audit on Friday to assess current status and formalise oversight of Central Piling's performance and progress
Continue reviewing Central Piling forms, rejecting duplicates, and ensuring forms are marked as 'Complete' accurately to maintain data quality
Monitor Fieldview regularly rather than relying on email notifications to track progress and avoid inbox flooding
Enforce deadlines and communicate with Central Piling regarding overdue Limehurst job completions to ensure timely delivery
Chase Martin at Water Lane for a proposal on updating the QA tracker format and circulate it to Antonio and Thami for agreement
Follow up with the Water Lane team to ensure completion and proper closeout of outstanding Non-Conformity Reports (NCRs)
Discuss and clarify the QA status of incomplete mechanical works by Lakehawks with Simon and Chris to resolve outstanding issues
Arrange to update and revise the Quality Management Plan (QMP) to reflect current job progress, changes, and active trades
Continue conducting Fieldview training sessions for subcontractors and new team members to ensure correct usage and data input on job processes
Engage with the design manager and Simon to develop new QA forms that specify wall types and installation locations for improved usability onsite
Perform the next audit and schedule interim meetings with the One Medlock site team to maintain QA momentum and address issues
Maintain ongoing internal QA team meetings to track quality issues and resolve minor matters between site visits
Complete overdue weekly QA reviews and update the Quality Management Plan documentation accordingly
Address outstanding reconciliation issues between procurement schedules and Inspection and Test Plan (ITP) appendices as highlighted by consultant Michael Cunningham
Swap five laptops and deal with four phones as planned this afternoon
Follow up with Dave to reschedule the missed meeting and provide audit and project updates
Present the latest quality audit report and Fieldview dashboard to Declan to highlight key issues and ensure understanding of QA risks and processes
Investigate discrepancies in Limehurst piling numbers and locate relevant drawings to ensure all bearing and secant piles are calibrated correctly in Fieldview
Upload drawings in Teams for Dave or Shrada to calibrate and add to Fieldview, preventing untracked QA forms
Assist in verifying piling schedules and drawings and support ensuring correct pile counts are reflected in QA systems
Coordinate with Dave and Declan to reschedule and prepare for upcoming QA review meetings
Monitor and promote regular completion of QA reviews across projects and encourage project directors to engage more actively
Continue reviewing report number three and follow up on incomplete areas impacted by team absences and holidays
Maintain review, QA sign-off, and reconciliation of Inspection Test Plans (ITPs) and QA forms on ACC, ensuring compliance with manufacturers' specifications
Upload daycare team's ITP forms directly onto ACC to maintain a single source of records
Confirm ITP requirements with smaller trades such as mastics, cleans, joinery, and bathroom tilers
Maintain scope of works on SharePoint and cross-reference with ACC records for systematic QA monitoring by floor and trade
Verify and correct filtering settings on ACC records for accurate visibility and follow-up of in-progress and review QA forms
Maintain internal ACC backup records of firestopping inspections to supplement subcontractor systems
Use ACC’s photo zoom and geotag features for detailed QA verification on site
Continue monitoring external QR code links for firestopping data; ensure account access for comprehensive review
Focus QA efforts on operational site reviews and record accuracy rather than PQPs and exhaustive ITP tracking in late project stage
Conduct QA walk-throughs with direct resolution and reporting for raised issues; minimize backlog of open reports
Assign QA review forms to responsible persons and chase completion actively; maintain monthly QA trackers
Issue benchmarking status forms to trades for completion and upload completed benchmarking documentation to ACC
Establish and maintain a dedicated third-party reports folder on ACC; upload all consultant inspection documents timely
Notify principal and team when outstanding NCRs are closed for final review and sign off
Conduct joint site walk and detailed ACC assessment with photo capture and commentary, followed by debriefing session
Continue closing rooms in ACC only after QA forms completion; enforce sequential QA closure to prevent premature handovers
Maintain daily diaries consolidating QA observations for operational reporting
Resolve NCR relating to wall thickness and architrave using documented information and photos on ACC
Coordinate with day director to review and resolve furniture installation snags and competency issues
Communicate the corrected total pile number of 494 to all relevant teams and update the QA dashboard to reflect this accurate count
Ensure that the QA dashboard includes all piles from both Block A and Block B, as well as hard piles from the secant wall drawings, to provide a complete piling count
Continue to support and advance Data QA processes and update the team regularly on progress to ensure alignment and timely issue resolution
Transition pile cap inspections currently recorded on phones/forms to the Fieldview platform and ensure all pile cap data is uploaded and integrated with QA dashboards
Provide screenshots of the tremcrete form and submit competency card evidence of current operatives for verification purposes to support QA tracking
Ensure drainage and waterproofing inspections are conducted with accurate pin drops in Fieldview to synchronize location data and prevent duplication of records
Complete all piling forms on Fieldview by 28 August 2026, aiming for approximately 50 forms per day to meet project deadlines
Review form content accuracy diligently before sign-off to ensure completeness and data quality, especially for piled integrity testing results on Block A and Block B
Monitor JB Structures’ progress in uploading pile cap data to Fieldview and adjust project expectations accordingly as this is an ongoing process
Continue weekly QA review discussions but consider scaling back frequency to fortnightly or monthly as Fieldview usage stabilizes and data visibility improves
Document discussions from weekly QA meetings for records but consider streamlining this process as Fieldview data gathering improves to reduce administrative overhead
Send revised drylining forms live for review
Confirm pod access hatch in communal corridor scope
Remove irrelevant contractor forms from workflows
Set standardized naming for pod access hatch
Review and incorporate latest drylining forms
Clarify communal corridor drylining stages
Conduct subcontractor training with NRA engineers
Follow up daily with Colin for piling drawing
Set up workshop with One Medlock team
Coordinate with Martin Chrisman and design manager
Share Excel and dry lining form in chat
Send narrative email to Thami
Check with Harvey who is responsible for uploading the piling integrity test results to ensure clarity on documentation responsibilities
Prepare and submit the Inspection Test Plan (ITP) for groundwork using the provided templates, adapting them as necessary for site-specific conditions, and submit for review before commencing groundwork, ideally by next Wednesday
Participate in future QA meetings with Tommy, Davidus, and the engineer to align on QA processes and checks prior to starting foundation works
Follow up on Field View data capture to confirm that all site issues are correctly recorded and resolved, ensuring accurate and timely QA tracking
Provide and explain ITP templates and guidance on their adaptation for site works to relevant team members
Share example Inspection Test Plan and QA weekly review forms both on screen during meetings and via email to Algirdas and Davidus for reference and implementation
Coordinate training and inductions for subcontractors regarding QA systems and Field View usage to ensure compliance and smooth site operations
Continue monthly QA site visits and provide ad hoc support as requested by site teams to maintain quality standards and address emerging issues
Produce monthly QA reports and maintain trackers on QA review performance across sites to monitor progress and identify areas for improvement
Review and support refinement of the Project Quality Management Plan (PQMP) and Quality Management System (QMS) documents, including integrating employer's requirements and coordinating with design management on unresolved matters
Finalise and tidy the PQMP document after discussion, addressing placeholders and updating team structure and consultant assignments to ensure completeness and accuracy
Establish agenda for regular QA meetings to plan trades’ arrival, inductions, and Field View training at least two months in advance to ensure smooth site operations
Clarify and communicate the approach to payment abatements linked to QA compliance rather than payment delays to ensure clear understanding among stakeholders
Take over completion and backdating of daily health and safety reports on ACC platform to ensure continuity and compliance
Investigate and resolve Field View login issues by using Microsoft login instead of Google Home access to improve user access reliability
Follow up with Gavin Morgan regarding distribution and status updates of QA forms on Field View to ensure proper sign-off workflow and form management
Prepare and submit ITPS documentation for pile caps, drainage, and other upcoming works by Wednesday, 12 August 2026 for review and approval
Confirm with David who is receiving and managing form notifications on Field View and provide necessary guidance on the distribution and sign-off process
Provide or confirm access to specification documents and organise Field View training sessions for Colin’s team and others requiring refreshers to improve compliance and understanding
Monitor progress of PQP document revisions, coordinate approval process with the construction director, and ensure proper storage on ACC until migration to Viewpoint platform
Arrange a future Field View training session in approximately two weeks to coincide with the onboarding of a new setting-out engineer, involving key team members to maintain quality standards
Ensure daily communication with Central Piling team to maintain timely QA form submissions and prevent backlog issues ahead of board meetings
Complete pending QA form uploads, focusing on missing piling logs and setting out information, and coordinate data uploading more effectively to reduce backlog
Recruit two additional staff members to assist with data entry and QA form completion to improve upload speed and reduce backlog
Cleanse the current duplicated QA records on Plan View and re-upload correct and consolidated data to enable clearer QA management
Ensure complete documentation and pictures for piles are available on site and uploaded correctly to support QA progress tracking
Continue supporting clarifications on QA workflow and assist in verifying form status and completion procedures to ensure smooth QA process
Aim for full population of first page QA forms for all piles by end of Tuesday to enable better project tracking and progress visibility
Review the initial ITP draft submitted by Algirdas and provide detailed feedback and comments to ensure completeness and accuracy
Discuss with Antonio the uploading of QA appointment documents specific to piling, groundworks, and RC frame trades to ensure all relevant documentation is available
Organise a formal quality audit for Plymouth Grove site, targeting early September, to review QMPs, ITPs, NCRs, and Fieldview records for overall QA compliance and readiness
Input Inspection Sheets links into the ITP document and send the updated draft for review to Thami
Complete the superstructure section of the ITP and, after approval, replicate the template for groundworks and drainage sections
Continue weekly QA reviews, document issues, and maintain evidence for escalation with Central Piling management if deficiencies persist
Follow up with the design assistant to update the Quality Plan, accommodating any late changes after submission due to holiday delays
Escalate the ongoing QA compliance issues with Central Piling by contacting Steve Hadley to ensure Colin's engagement and enforce adherence to QA processes
Develop an improved communication system for QA progress updates and coordinate with team members to enhance Fieldview notification processes
Change the status of existing pile QA forms to complete where applicable, distribute notifications to the team, and verify and correct missing or duplicate forms including coordinate uploads by next Monday
Send lifting equipment certificates and previously submitted ITP documentation to Algirdas and Deividas for record keeping and compliance
Complete pending QA form uploads, focusing on missing piling logs and setting out information, and coordinate data uploading more effectively to reduce backlog
Recruit two additional staff members to assist with data entry and QA form completion to improve upload speed and reduce backlog
Cleanse the current duplicated QA records on Plan View and re-upload correct and consolidated data to enable clearer QA management
Ensure complete documentation and pictures for piles are available on site and uploaded correctly to support QA progress tracking
Continue supporting clarifications on QA workflow and assist in verifying form status and completion procedures to ensure smooth QA process
Aim for full population of first page QA forms for all piles by end of Tuesday to enable better project tracking and progress visibility
Delete duplicate pile records forwarded from Central Piling as project admin to maintain data integrity
Follow up and clarify training attendance issues with Amy and Jack; identify reasons for absences to improve process adherence
Relay issues regarding stagnation and duplication problems to senior management upstream for resolution and support
Prepare for audit on Friday to assess current status and formalise oversight of Central Piling's performance and progress
Continue reviewing Central Piling forms, rejecting duplicates, and ensuring forms are marked as 'Complete' accurately to maintain data quality
Monitor Fieldview regularly rather than relying on email notifications to track progress and avoid inbox flooding
Enforce deadlines and communicate with Central Piling regarding overdue Limehurst job completions to ensure timely delivery
Coordinate with David Zajak to begin assembling Field View with existing data, preparing the system for contractor use
Arrange training session with contractors and team members on Field View utilisation before contractor start
Extract Central Piling’s records and drawings from shared structural folders for Field View setup
Set up a meeting with Richard Cleary and David Zajak to review Field View system, demonstrate examples, and plan further additions
Await revised contract pole drawing and incorporate it into Field View setup post-approval
Follow up with Dave Mon Monday to obtain approval of project quality plan
Monitor Gateway 2 approval status and notify Thami once revised contract pole drawing is available
Provide unofficial copy of revised contract pole drawing to Thami for early review before official approval
Participate in Field View review meeting to evaluate setup and demonstrate desktop interface
Support locating structural and architectural drawings as needed
Take over completion and backdating of daily health and safety reports on ACC platform to ensure continuity and compliance
Investigate and resolve Field View login issues by using Microsoft login instead of Google Home access to improve user access reliability
Follow up with Gavin Morgan regarding distribution and status updates of QA forms on Field View to ensure proper sign-off workflow and form management
Prepare and submit ITPS documentation for pile caps, drainage, and other upcoming works by Wednesday, 12 August 2026 for review and approval
Confirm with David who is receiving and managing form notifications on Field View and provide necessary guidance on the distribution and sign-off process
Provide or confirm access to specification documents and organise Field View training sessions for Colin’s team and others requiring refreshers to improve compliance and understanding
Monitor progress of PQP document revisions, coordinate approval process with the construction director, and ensure proper storage on ACC until migration to Viewpoint platform
Arrange a future Field View training session in approximately two weeks to coincide with the onboarding of a new setting-out engineer, involving key team members to maintain quality standards
Ensure daily communication with Central Piling team to maintain timely QA form submissions and prevent backlog issues ahead of board meetings
Update the QA tracker to correctly reflect the actual start date of QA checks (post 22nd May) to ensure accurate reporting and avoid misleading senior management (00:14)
Resend correct and consistent QA reports and documents if discrepancies are found to ensure team clarity and alignment (00:06)
Share examples of completed QA forms from other projects to demonstrate expected use, content, and documentation standards (00:33)
Discuss with Declan the practical implementation and expectations of the QA system tailored to ongoing projects and the historic job status to clarify requirements and streamline processes (00:40)
Incorporate existing QA tracking data into the new gap analysis application to improve visibility and reduce duplication, subject to stakeholder agreement (00:52)
Liaise with Declan regarding the QA rollout and clarify required processes to ensure alignment with project needs and expectations (00:40)
Coordinate follow-up meetings after discussions with Declan to refine the QA implementation strategy and ensure effective communication across teams (01:00)
Complete and submit any outstanding weekly QA forms, including the one for late May, to maintain compliance and accurate records (00:19)
Review the QA forms and provide practical feedback on dropdown options and overall form usability to improve consistency and effectiveness (00:21)
Provide on-site feedback regarding the QA forms and content, highlighting any barriers to consistent QA checks to inform potential improvements (00:22)
All attendees to provide feedback on current QA forms and processes to Thami and Declan for potential improvements and adaptations specific to job needs (00:47)
Complete compilation and signing of piling QA documentation in ICC, manage missing photos and integrity tests to resolve QA issues (03:00)
Engage with sprinkler contractor quotations and ensure subcontractors complete QA and ATP before system setup (11:00)
Follow up on window and SVP defect rectifications in affected projects and coordinate with aftercare team for resolution (13:00)
Streamline QA question sets and Field View forms to reduce repetition and improve ease-of-use for project teams (16:00)
Monitor cube test and capping beam results, escalate unresolved defects and ensure proper QA closure (32:00)
Schedule meeting with Gary Moore and Nine Elms site management to support site operations and improve organisation (35:28)
Introduce structural engineer Kandipan to QA teams working on piling and concrete for enhanced technical oversight (36:50)
Improve feedback loop on audits and ensure NCRs are closed with full documentation and root cause analysis (37:50)
Request construction directors’ engagement on QA initiatives and set up regular meetings to discuss project QA status (48:00)
Develop audit plan emphasising resource allocation on projects for QA form completion and adherence to standards (50:00)
Develop standardised QA templates for subcontractor ITPs and installation procedures, especially for dry lining and M&E trades (55:00)
Continue pushing Leeds site for QA plan adoption and improvement in audit engagement to enhance QA culture (16:06)
Use SharePoint and ASTA planning folder to track project schedules and subcontractor coordination accurately (59:00)
Coordinate with aftercare team early on major project handovers to manage snagging and defect resolution effectively (57:00)
Formalise probation completion with Antonia and follow up with HR regarding benefits and pension activation (01:06:00)
